Project Administrator Drainage

We are seeking a highly organised and detail-oriented Project Administrator to support the management and execution of various projects. The Project Administrator will work closely with the Project Co-ordinator and Senior Project Manager to ensure projects are completed on time, within budget, and according to scope. This role will involve a variety of administrative, logistical, and coordination tasks to support project goals.

General Administrative Support:

• Assist project managers in day-to-day administrative tasks as required.
• Maintain a comprehensive filing system for project documentation.
• Help manage project-related emails, calendars, and correspondence.
• Support the team in compiling RAMS and compliance documentation for project pre-starts.

Project Coordination:

• Assist in the planning and scheduling of project tasks and milestones.
• Support the project team with project progress, deadlines, and deliverables using the internal tracker and management system.
• Coordinate meetings; internally with toolbox talks, PM meetings and externally for project reviews with stakeholders.
• Support quality assurance activities to ensure project outputs meet required standards.
• Subcontractor coordination

Documentation and Reporting:

• Maintain and organise project documentation, including contracts, project plans, and reports.
• Prepare and distribute regular updates to clients and circulate any engineer/labour changes to PM’s.
• Ensure that project records are complete by compiling and issuing O&M packs on completion of a project.

Budget and Resource Management:

• Assist with tracking project budgets and expenses.
• Help coordinate resource allocation and ensure that materials, tools, and personnel are available when needed.
• Invoicing projects upon completion.

Communication and Stakeholder Management:

• Serve as a liaison between team members, clients, vendors, and other stakeholders.
• Ensure clear communication among all project participants and help resolve any issues.
• Prepare and distribute project-related communications, including emails, memos, and presentations.

Risk and Issue Management:

• Assist in identifying project risks and support the development of mitigation strategies.
• Help resolve project issues by coordinating with relevant team members or departments.

Required qualifications / Expectations / Experience:

• Office / Administration experience
• Strong organisational and time management skills
• Ability to communicate information clearly and concisely
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with projects, office teams and various stakeholders
• Solid experience in customer service and ability to thrive in a fast-paced environment
• Good team player, dedicated individual looking for career progression

Personal attributes:

• High attention to detail and accuracy
• Ability to collaborate with engineers, subcontractors, and suppliers
• Resilient and adaptable, able to perform under pressure and manage competing priorities
• Commercially astute with a clear focus on delivering business value

We Offer:

• Holidays 22 days + bank holidays + long service leave benefit
• Company Pension Scheme
• Company Bonus Scheme
• Opportunities to progress your career
• Training and development to enhance your skills
• Collaborative and supportive team atmosphere
• Private Health Insurance
• Employee Assistance Program (EAP) and 24/7 online GP service available to you and your family

We are committed to providing our people with opportunities to learn, grow and thrive

As a growing Company, we’re excited by the possibilities ahead, are you up for the challenge? Apply Now!

EPPH reserves the right to close applications early should a suitable pool of candidates be identified.